Tag Archives: hacks

Little-known Word Shortcuts

book cover of eiw365
Learn more about shortcuts and productivity boosters throughout the self-study book.

If you are using control + S to save like you’ve got a twitch (and what MS user hasn’t learned to save obsessively), you already know that shortcuts will save you a lot of time over using menus. Here are some surprising, lesser-known keyboard shortcuts that will speed up your productivity.

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Q&A: Where Is the Mid-Document Word Count?

QWord used to show me what word I was on out of the total word count. Where has that gone?

AThat feature is no more, but here’s a workaround because it was uesful to track our progress and as place markers or reference points within the document that weren’t affected by font and spacing choices.

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Tracking Changes in PowerPoint Slides

Forced to edit a slide presentation and missing Word’s Track Changes? “Compare” to the rescue! Just save the PowerPoint file with a new name, and make your changes. Then, select Compare on PowerPoint’s Review ribbon. (Only Windows users get this option, sorry Mac users.)

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Reduce Picture Bloat in Word Files

You already know how to remove all pictures from a file in a single click, but what if you need to keep those images in place? Checking visual content is a key editorial task, after all. Or what if the Word file is producing the output so the pictures are required? Many reports and ebooks are designed in Word!

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Shrink Files by Deleting Unused Styles

Word files can get bloated, taking up far more MB than they should. If you’re dealing with a book-length manuscript full of tracked changes and comments, that bloat can bog down the computer and lead to failures, glitches, and basic Office malfeasance.

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5 Ways to Select Big Chunks of Text in a Word Document

Selecting unwieldy content doesn’t have to be a snafu experience.

You know that ctrl + A will “select all” contents of a Word file, but did you know that selecting less — large amounts but not all contents — can be as easy? No need to drag the mouse, jumping unexpectedly and far; it doesn’t have to be a tedious, glitchy, or imprecise experience. Just use one of these methods:

  • triple-click
  • outline view
  • ctrl + shift + up/down arrows
  • F8 (4 times)
  • zoom out, then select
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Six Uses for Highlighting in Manuscripts

The highlighter is found on Word’s Home ribbon. Click the little down arrow to open the colour selection panel.

Highlighting jumps off the page as you scroll past, alerting you to content that needs attention. But you can also search for highlighted text, making it a useful “fail safe” (if not entirely safe from failing) as a final check for things left to be done such as fact checking.

Uses for the Highlighter

Highlighting has uses far beyond a study technique. In editing and production workflows, they can be used to

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Delete All Images from a Word Document

Mac users click the down arrow beside the Find field in the Find and Replace pane to select the Graphics option. (Do not select the gear icon.)

Images can be integral content in a manuscript: graphs convey huge volumes of data and information about their relationships; flowcharts relay sequences and relationships; pictures convey context and describe scenes. Images need to be seen while developing a manuscript or reviewing one, because they are so important. But images can also make files enormous to the point of crashing Word or email. Rather than deleting images one by one so that you can work with the file, delete them all at once with this simple Find and Replace in the Find/Navigation panel:

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