Tag Archives: select text

5 Ways to Select Big Chunks of Text in a Word Document

Selecting unwieldy content doesn’t have to be a snafu experience.

You know that ctrl + A will “select all” contents of a Word file, but did you know that selecting less — large amounts but not all contents — can be as easy? No need to drag the mouse, jumping unexpectedly and far; it doesn’t have to be a tedious, glitchy, or imprecise experience. Just use one of these methods:

  • triple-click
  • outline view
  • ctrl + shift + up/down arrows
  • F8 (4 times)
  • zoom out, then select
Continue reading 5 Ways to Select Big Chunks of Text in a Word Document

5 Magic Ways to Select Text in MS Word

These fast and accurate ways to select text can revolutionize the way you work. Keyboard shortcuts are especially good when precision is required to cut, copy, or style content, or when a very large chunk is concerned. These shortcuts won’t jump unexpectedly like a mouse can.

Not only do these methods work in Word, they work in most other software including WordPress, Adobe Acrobat, and other content management systems. (Instructions for Windows users appear in brackets if they’re different from the Mac instructions.)

  1. Select the word the cursor is in, then the sentence, paragraph, or the whole document using this toggle repeatedly: fn + F8. To quit this mode, press escape.*
  2. Select an entire sentence with cmd + click anywhere in the sentence. (In Windows: ctrl + click)
  3. Select one word forward or back of the cursor’s position with shift + opt + right/left arrow. (In Windows: shift + ctrl + right/left arrow)
  4. Select one paragraph forward or back with shift + opt + up or down arrow. (In Windows: shift + ctrl + down/up arrow)
  5. Select a word with a double-click and the whole paragraph with three clicks.

*The fn key lets you access the root functions of the F keys that are now usually mapped to shortcuts like screen brightness and volume controls. If your F keys don’t operate computer functions, you may not have to press the fn key.

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Find out more about Alternatives to Macros, starting on p. 76 of the book.

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