Tag Archives: office 365

Insert Ribbon Review: Pages Group

a map "locator pin" styled as the MS Word logo
For extensive detailed instructions on using breaks in a document, see Sections 9 & 43 of the book or sign up for the Essentials course!

The Pages group* on the Insert ribbon is where to turn to instead of repeatedly hitting enter to start a new page. And it does more! Below you’ll find a roundup of posts explaining the best practices for using breaks specifically in an editorial production workflow. These posts build on top of the explanations and guides found in the multimedia guide to Editing In Word 365.

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Home Ribbon Review: Styles Group

a map "locator pin" styled as the MS Word logo
For extensive detailed instructions on using Styles, see the weighty Sections 11 & 38 of the book or sign up for the Essentials course!

Styles is the Home ribbon group where some of Word’s mightiest power lies. Applying Styles is easy, but the tools they unlock are some of the best in Word. Below you’ll find a roundup of posts explaining the best practices for using Styles specifically in an editorial production workflow. These posts build on top of the explanations and guides found in the multimedia guide to Editing In Word 365.

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Home Ribbon Review: Paragraph Group

a map "locator pin" styled as the MS Word logo
For more detailed instructions on using the buttons in the Clipboard group, see Sections 9, 20 & 26 of the book, or sign up for the Essentials course!

Rounding up posts on the third grouping on the Home ribbon includes one of the most powerful tools: the pilcrow button. Below you’ll find a roundup of posts relating to this grouping in Word’s ribbon, explaining the best practices of using those tools specifically in an editorial production workflow. These posts build on top of the explanations and guides found in the multimedia guide to Editing In Word 365.

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Home Ribbon Review: Font Group

a map "locator pin" styled as the MS Word logo
For more detailed instructions on using the buttons in the Font group, see Sections 10, 36, 37 & 41 of the book, or sign up for the Essentials course!

Moving to the second grouping on the Home ribbon, we continue our roundup of posts relating to each part of Word’s ribbons, explaining the best practices of using them specifically in an editorial production workflow. These posts build on top of the explanations and guides found in the multimedia guide to Editing In Word 365.

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Home Ribbon Review: Clipboard Group

a map "locator pin" styled as the MS Word logo
For more detailed instructions on using the buttons in the Clipboard group, see Sections 7, 9, and 11 of the book, or sign up for the Essentials course!

Here we begin our roundup of posts relating to each part of Word’s ribbons, explaining the best practices of using them in specifically in an editorial production workflow. These posts build on top of the explanations and guides found in the multimedia guide to Editing in Word 365.

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Brain Hacks for Editing Work That’s Too-Familiar

Whether it’s your own writing, the nth look-through, or you’re doing all of the editing stages on a file, there comes a time when your eyes just can’t see what’s actually on the page anymore. Your brain compensates and autocorrects; that is NOT what we’re hoping for! Refresh your eyes and see what’s actually on the page by using these “brain hacks” that “special education” teachers shared with me. The audio below explains how and why these hacks work:

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Q&A: Tracked Changes are hard to look at. Can’t we use something else?

QI find it hard to look at tracked changes; can editors use another method?

AIt’s an interesting question, and one that gives me feels, it seems. TL;DR — No! Don’t make other professionals put up with awkward kludges to assuage some initial discomfort. You get used to it, and let me share some better ways to ease the pain.

Why Publishing Pros Use Track Changes

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Remove Time Stamps from Changes and Comments

a map "locator pin" styled as the MS Word logo
Learn more about creating and running macros in Part 4 (Sections 28–31) of the book.

Did you work in the wee hours? Did you scramble to finish right before deadline? Do your tracked changes and comments reveal more than you feel is professional about your work habits? If clients can’t let this go or it’s bothering you too much, try this tiny macro that Samantha Pico commissioned that will go into the background coding and remove the time stamps, and only the time stamps from all tracked changes, leaving your beautifully branded user tag in place.

Macro that erases time stamps in Word

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Quickly Recreate a Custom Ribbon after Catastrophic Failure

a map "locator pin" styled as the MS Word logo
Find out more about creating custom ribbons in Section 33.4 of the book and in our courses!

Suddenly, my custom ribbon stopped working! We don’t ask Word why it does things, we just fix it or find a workaround. I found a quick way to copy over all my favourite functions onto a new custom ribbon, and ditch the one that was making Word crash every time I clicked on it. It’s as easy as drag and drop from the old ribbon to the new, once you’re into the “Customize ribbon” interface. I hope you never need it, but when you do, you can watch the solution, here!

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