Tag Archives: best practices

Word Essentials — 4 week course, Fall 2022

Join fellow editors in this 4-week course on the essentials of Word for editors, starting October 13th. Hit the editing desk at full speed!

Requirements

  • Mac or Windows computer
  • Internet access
  • Video watching & docx file download ability
  • MS Word 365 (or as old as Word 2019*)
  • Free Slack account
  • No editing experience required!

*Not much has changed since the 2016 version of Word, beyond how it looks. Users of older versions of Word will get a lot out of this course too.

What you’ll learn

Beyond the basics of:

  • Track Changes
  • Styles
  • Find & Replace (with RegEx & Wildcards)

See the full course syllabus at Archer Editorial Training!

How it works

Each week at noon Eastern on Thursday, we’ll gather in our exclusive Slack channel to check in, problem solve, and talk about that week’s lesson. The lessons are available for you to view, review, and complete at any time.

Each lesson has a short reading, a video demo or two (for Mac and Windows, both), and an exercise. There is no grading, only learning opportunities. We concentrate on using the tools, not on the language of the materials.

There will be one wrap-up check-in after the 4th lesson, to address any lingering questions or insights.

Can’t make the time slot?

Not to worry! The course materials are always available on Archer Editorial Training and our course Slack channel will be available any time. Instructor support lasts throughout the course and lesson access never expires! The instructor will check messages and posts daily.

Cost

US $100 — register now

About the instructor

Adrienne Montgomerie literally wrote the book on Editing in Word and has been teaching editors to use Word since 2012. Learn more at Archer Editorial Training!

Word Essentials, 4-week course

Join fellow editors in this 4-week course on the essentials of Word for editors, starting May 26th. Hit the editing desk at full speed!

Requirements

  • Mac or Windows computer
  • Internet access
  • Video watching & docx file download ability
  • MS Word 365 (or as old as Word 2019*)
  • Free Slack account
  • No editing experience required!

*Not much has changed since the 2016 version of Word, so users of older versions will get a lot out of this course too.

What you’ll learn

Beyond the basics of:

  • Track Changes
  • Styles
  • Find & Replace (with RegEx & Wildcards)

See the full course syllabus at Archer Editorial Training!

How it works

Each week at noon Eastern on Thursday, we’ll gather in our exclusive Slack channel to check in, problem solve, and talk about that week’s lesson. The lessons are available for you to view, review, and complete at any time.

Each lesson has a short reading, a video demo or two (for Mac and Windows, both), and an exercise. There is no grading, only learning opportunities. We concentrate on using the tools, not on the language of the materials.

There will be one wrap-up check-in after the 4th lesson, to address any lingering questions or insights.

Can’t make the time slot?

Not to worry! The course materials are always available on Archer Editorial Training and our course Slack channel will be available any time. Access never expires! The instructor will check messages and posts daily.

Cost

US $100 — register now

About the instructor

Adrienne Montgomerie literally wrote the book on Editing in Word and has been teaching editors to use Word since 2012. Learn more at Archer Editorial Training!

Next Edition Coming Soon!

book cover of eiw365
Find a faster way through Word

Now double the size, this expanded and updated edition incorporates an entire booklet on working with tables and three sections on ways to customize your workspace and combine and manipulate the features to hack the tools for maximum effect. Plus, it covers all of Word’s updates including changes to Modern Comments, Track Changes, Spellcheck, and the new Editor toolset.

Watch this space for the release!

Peek at the table of contents:

Click image to enlarge it


Got a gnarly Word problem? Submit your problem and we’ll try to answer it in the Q&A thread.



Learn with us! Join a course today.

© This blog and all materials in it are copyright Adrienne Montgomerie on the date of publication. All rights reserved. No portion may be stored or distributed without express written permission. Asking is easy!

Q&A: Spellcheck Is Now in “Editor” in Word

QWhere did Spellcheck go!?

AIt’s tucked inside “Editor” now. It’s pretty much the same, except that readability statistics are found in an area of the Editor pane too, not after running Spellcheck. See the demos below.

Editor is now where spellcheck is found. There’s a button on the right end of the Home ribbon (shown above) as well as on the Review ribbon, at the far left (shown below). The video demos below show how it works on Mac and Windows (video two).
This image has an empty alt attribute; its file name is review-ribbon-win2020-1024x105.jpg

Quick-start info for running a full Spellcheck

  1. Click the Editor button on the ribbon
  2. Click the Spelling bar on the pane that opens on the right

The “Editing Score” is a value Word came up with based on some calculation of the number of perceived grammar and spelling errors as well as the word count.

Demos of Spellcheck in Word for Mac & Windows

🍏 Spellcheck in the “Editor” on a Mac

🖼 Spellcheck in the “Editor” on Windows

Troubleshooting

Readability statistics don’t automatically display once the spellcheck is done. Click on the Document Stats to see Word’s Flesch-Kincaid assessment.

book cover of eiw365
Learn more about Spellcheck in Section 8 of the self-study book.

It’s harder to get at the customizations to import a special dictionary or exclude words. Refer to the Spellcheck section in the self-study workbook starting on page 32 for further instructions.

I’ve tried the “check for similarity to online sources” but always stalled out with no results.



Got a gnarly Word problem? Submit your problem and we’ll try to answer it in the Q&A thread.



Learn with us! Join a course today.

© This blog and all materials in it are copyright Adrienne Montgomerie on the date of publication. All rights reserved. No portion may be stored or distributed without express written permission. Asking is easy!

Essentials training

Get the know-how to hit the editorial desk at full speed. Sign up now for this on-demand self-paced training at Archer Editorial Training and turn Word into something that makes editing easier.

  • Start any time.
  • Learn at your own speed.
  • The course is yours to keep!

Learn how editors maximize Word’s features and tools through demos and exercises specifically addressing editing tasks.

Introductory pricing: $100



Got a gnarly Word problem? Submit your problem and we’ll try to answer it in the Q&A thread.



Learn with us! Join a course today.

© This blog and all materials in it are copyright Adrienne Montgomerie on the date of publication. All rights reserved. No portion may be stored or distributed without express written permission. Asking is easy!

Word Essentials handout, Editors transform

Here is the handout (296 kB) with a summary of links for more about the topics covered in the session. You can search this blog using the field in the middle of this page, and submit your questions about word using this email link.

For a more detailed exploration of these essentials, sign up for the self-paced, interactive course at Archer Editorial Training. There you’ll also find courses on proofreading, PDF markup, and more!



Got a gnarly Word problem? Submit your problem and we’ll try to answer it in the Q&A thread.



Learn with us! Join a course today.

© This blog and all materials in it are copyright Adrienne Montgomerie on the date of publication. All rights reserved. No portion may be stored or distributed without express written permission. Asking is easy!

When to Use Vertical Lists

Vertical lists are a useful structure in plain language principles for document architecture, because they aid reading. But they also provide visual prominence to the content, and sometimes that’s not warranted or desired. So, when should you use a vertical list and when should you not? Even within the guidelines we find below, there is room for personal preference, house style, and conventions of the medium. For example, recipes will always place ingredients in a vertical list.

Continue reading When to Use Vertical Lists

When to Make Silent Changes

When routine changes like turning two spaces into one are tracked, it creates a sea of markup that obscures the changes that 1) actually are negotiable and 2) really matter. It can lead to absolute overwhelm, resulting in a client who just “accepts all” without a meaningful review; or who literally wears out their mouse clicking “accept” on a myriad of non-negotiable changes to house style.

Continue reading When to Make Silent Changes