QHow can I see what Styles are in use in a Word document?
AFair question! Look below to see two was to find this information for Windows and Mac environments.
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Stop Word from Scraping Your Content to Train its AI
Word is turning on AI by default and claims the right to use your “data” to train it. If you have an NDA or other contractual or ethical need to protect the content in the files you are working on, turn off Connected Experiences. If you don’t see this option right now, check back frequently until you do; features are rolled out to users over time.
What are “Connected experiences”
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What Words Word Counts (compared to other software)
Word counts matter for estimating the finished length of a book, whether an article will fit in the layout, and how much time (and money) we’ll need for editing and design and other production steps. But not all words are counted equally, and even more so, perhaps lengthy words like sesquipedalian or phosphofructokinase should be counted as more than equivalent to cat or it. Such words can make technical texts considerably longer than an equivalent number of words in a novel.
What Is a Word
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Mac’s new Find in Document Pop-up for Word
Typing cmd + F now opens this Find in Document pop-up in MS Word for Mac. The pop-up works much the same way as this simple find always did. And clicking the kabob menu to the right of the Search field opens the drop-down menu shown, where you can launch the Replace window or the Search pane (sidebar) to see a list of matches for the searched characters.
Search field update!
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Q&A: Fixing lists in bulk?
QJust a few chapters in this book I’m editing have used a 1)a)i) structure for nested lists. Is there an easier way to make them match the other •o– lists without restyling them line by line?!
AYes! It involves the multilevel list button on the Home ribbon and (at best) Styles for each level in the list.
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Insert Ribbon Review: Tables Button
The Tables group (item?) on the Insert ribbon is where to both insert a table and where to turn tabbed content into a table without the need to retype or drag and drop.
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How Much Did the Manuscript Change?
In a recent proofread, authors told me that they made “a few additional changes” as they uploaded content to the ebook system.
“OK,” I thought, “there’s always a few lingering typos, and looking at it in a new way (as happens when uploading) can reveal them.”
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Reduce Word File Size
Word files get bloated because they’re long, have big/many photos, and because they store a whole lot of data about changes that have been made. These are several ways to reduce the bloat. Use them independently or in any combination for maximum results!
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Shortcut Changes for Format Copy–Pasting
New pasting shortcuts have been rolled out for working with Styles in MS Word 365. So if you’re used to the finger yoga for copying and pasting Styles, or for pasting “text only,” you’re going to have to revise your muscle memory. Gone is cmd + opt + shift + V to paste and match the new style, drop the shift from that sequence! Windows users, see the table below.
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Insert Ribbon Review: Pages Group
The Pages group* on the Insert ribbon is where to turn to instead of repeatedly hitting enter to start a new page. And it does more! Below you’ll find a roundup of posts explaining the best practices for using breaks specifically in an editorial production workflow. These posts build on top of the explanations and guides found in the multimedia guide to Editing In Word 365.
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