New pasting shortcuts have been rolled out for working with Styles in MS Word 365. So if you’re used to the finger yoga for copying and pasting Styles, or for pasting “text only,” you’re going to have to revise your muscle memory. Gone is cmd + opt + shift + V to paste and match the new style, drop the shift from that sequence! Windows users, see the table below.Continue reading Shortcut Changes for Format Copy–Pasting
QI’m working in a document with dozens of headings and subheadings. I want to check which section I’m working in without having to scroll back up to find the heading. Is that possible?Continue reading Q&A: How can I tell what section of a document I’m in?
QI think the author made subtle changes to the Styles when they were revising. Things like the space above the Style and its exact colour. How can check?!Continue reading Q&A: Detect Changes to Styles
Word will automatically populate a table of contents for any file. Here’s the easiest method:Continue reading Create a Table of Contents in Word Automatically
QI copied text with formatting I don’t want to keep. How can I paste it without that formatting?
AEasy! There’s both a built-in keyboard shortcut and a button:Continue reading Q&A: How can I paste without formatting?
Word files can get bloated, taking up far more MB than they should. If you’re dealing with a book-length manuscript full of tracked changes and comments, that bloat can bog down the computer and lead to failures, glitches, and basic Office malfeasance.Continue reading Shrink Files by Deleting Unused Styles
Styles have many wonderful uses, so it behoves any editorial process to use them. We’ve looked at several ways to apply styles, now we’ll look at a macro that will apply several styles in one click!Continue reading Turbo Boost Manuscript Styling with This Simple Macro for MS Word
- Styles area of the Home ribbon
- Styles panel
- Format painter
- Keyboard shortcut
In this exercise, you’ll practice applying Styles and using the Outline View.
Heading levels must be indicated in the manuscript in some way. Heads can’t simply be formatted as body text—even boldfacing will help the designer as much as the editor. And the reader absolutely needs them.Continue reading Try This! Restructure Using Styles