Tag Archives: styles

Q&A: Fixing lists in bulk?

QJust a few chapters in this book I’m editing have used a 1)a)i) structure for nested lists. Is there an easier way to make them match the other •o– lists without restyling them line by line?!

AYes! It involves the multilevel list button on the Home ribbon and (at best) Styles for each level in the list.

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Shortcut Changes for Format Copy–Pasting

New pasting shortcuts have been rolled out for working with Styles in MS Word 365. So if you’re used to the finger yoga for copying and pasting Styles, or for pasting “text only,” you’re going to have to revise your muscle memory. Gone is cmd + opt + shift + V to paste and match the new style, drop the shift from that sequence! Windows users, see the table below.

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Q&A: How can I tell what section of a document I’m in?

QI’m working in a document with dozens of headings and subheadings. I want to check which section I’m working in without having to scroll back up to find the heading. Is that possible?

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Shrink Files by Deleting Unused Styles

Word files can get bloated, taking up far more MB than they should. If you’re dealing with a book-length manuscript full of tracked changes and comments, that bloat can bog down the computer and lead to failures, glitches, and basic Office malfeasance.

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Turbo Boost Manuscript Styling with This Simple Macro for MS Word

Like many manuscripts, this imaginary sample has a standard sequence of content that can be styled automatically with a macro applied on each heading line: head, first paragraph, subsequent paragraphs.

Styles have many wonderful uses, so it behoves any editorial process to use them. We’ve looked at several ways to apply styles, now we’ll look at a macro that will apply several styles in one click!

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Quick Tricks for Applying Styles to Word Documents

Styles are applied to many good ends, in Word: production workflow, ebook coding, and making restructuring easy, to name a few. There are several easy ways to apply styles, too!

  • Styles area of the Home ribbon
  • Styles panel
  • Format painter
  • Keyboard shortcut
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