With this post, our series on working with tables in Word moves into more uncommon situations. For this post, we will again talk about documents that are being finalized in Word — without moving the manuscript into a design program — as is often the case with internal reports and proposals.
Tables longer than one page usually need to have their column headings repeated on every page. Word can do this automatically! And Word will keep those headings at the top of each page even as you manipulate the table contents and structure.
How to Make Table Headers Repeat
Watch the video demo below, or follow these steps:
At any point in the creation of the table, select the rows you want to repeat, then click the Repeat Header Rows icon in the Data group at the right end of the (Table) Layout ribbon.
Alternatively, select the header row(s), then click the Properties icon on the (Table) Layout ribbon to open the Table Properties dialog shown below. On the Row tab, check the box that says “Repeat as header row at the top of each page.” Then click OK.
Troubleshooting
When a table is set to have text wrap around it, the header will not repeat on subsequent pages. On the Table tab in Table Properties (shown above), make sure that Text Wrapping is set to None, not Around.
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