Comments posted in a Word document appear on the right, by default, in a region called the Markup Area. But you can have it your way: move those comment balloons to the left, if you want!
Continue reading Make Comments Appear On the Left in WordTag Archives: essentials
Anonymize Metadata in a Word File
Sometimes editors don’t want their work time-stamped, as MS Word does automatically when tracking changes or comments. Or the editor wants the “user name” removed from the tracked changes because they used someone else’s computer, for example. They don’t want the client thinking they outsourced the work without permission.
There are two ways to change the user name tags on comments and tracked changes. One method is to use the Compare Documents function, which lets you specify a user name for all the changes found between two documents, giving them all identical time stamps. We’ll talk about that more in another post.
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Developmental Editing Tool: Navigation Pane
Some developmental edits require heavy lifting. If you’ve got to move sections of text, whole chapters even, you’ll love the convenience of the Navigation pane. Just click on a heading and you can move that whole section anywhere. Trick is, the document has to use Styles to set headings first.
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Structural Editing Using Word’s Outline View
Not only does Outline view in Word let you assess the structure of a document, it lets you move chunks of content with a click. On the View ribbon, click Outline in the Views group on the far left. Or at the far right of the document frame, click the icon on the bottom that looks like a bullet list (Figure 1). This displays the document as chunks of content, each marked by a square, minus or plus sign as shown in Figure 2. A plus sign means that there is content “within” that level. In the example, the Shortcut heading has no content “within” it but the List heading does.
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Fix the Tiny Type Size in Word’s Comments
[updated for Modern Comments, Nov 2022]
Tired eyes, tiny type? Bump up the font size in the Reviewing pane to read Comments and tracked changes in MS Word with less strain.
The easiest fix is to change the zoom setting in the Reviewing pane. This doesn’t change the actual font size, but it makes it easier to read! Scroll down for video demos using classic Comments in Word 365 for Mac and for Windows. (See Troubleshooting, below.)