Category Archives: Word-Wrangling Wednesdays

Fix the Tiny Type Size in Word’s Comments

Tired eyes, tiny type? Bump up the font size in the Reviewing Pane to read Comments and tracked changes in MS Word with less strain.

The easiest fix is to change the zoom setting in the Reviewing Pane. This doesn’t change the actual font size, but it makes it easier to read! Scroll down for video demos using Word 365 for Mac and for Windows.(Instructions on increasing font size in Comment balloons are here, but they don’t work in the 2019 version of Word because Comments are now set to “normal” style.)

Zoom to increase the font size

Use cmd + H (or ctrl + H on Windows) to open this sidebar. Then click the page-like icon to see this Reviewing Pane.
  1. Place the cursor in any comment you can see in the Reviewing Pane. (That’s on the left-hand sidebar shown above).
  2. From the View menu, select Zoom, then click 200% and OK. (Or simply move the zoom slider at the bottom right of the Word window.)

Mac demo

Windows demo

Other resources:
http://legalofficeguru.com/shrunken-comment-balloon/

book cover cropped to banner size
Find out more about using Track Changes starting on pp. 8–26 of the book.


Got a gnarly Word problem? Submit your problem and we’ll try to answer it in the new Q&A thread.


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5 Magic Ways to Select Text in MS Word

These fast and accurate ways to select text can revolutionize the way you work. Keyboard shortcuts are especially good when precision is required to cut, copy, or style content, or when a very large chunk is concerned. These shortcuts won’t jump unexpectedly like a mouse can.

Not only do these methods work in Word, they work in most other software including WordPress, Adobe Acrobat, and other content management systems. (Instructions for Windows users appear in brackets if they’re different from the Mac instructions.)

  1. Select the word the cursor is in, then the sentence, paragraph, or the whole document using this toggle repeatedly: fn + F8. To quit this mode, press escape.*
  2. Select an entire sentence with cmd + click anywhere in the sentence. (In Windows: ctrl + click)
  3. Select one word forward or back of the cursor’s position with shift + opt + right/left arrow. (In Windows: shift + ctrl + right/left arrow)
  4. Select one paragraph forward or back with shift + opt + up or down arrow. (In Windows: shift + ctrl + down/up arrow)
  5. Select a word with a double-click and the whole paragraph with three clicks.

*The fn key lets you access the root functions of the F keys that are now usually mapped to shortcuts like screen brightness and volume controls. If your F keys don’t operate computer functions, you may not have to press the fn key.

book cover cropped to banner size
Find out more about Alternatives to Macros, starting on p. 76 of the book.

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cover of Editing in Word 2016 2nd ed